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Wedding Checklist: Reception DecorationsA complete checklist covering all your reception decorations. Relax and enjoy your wedding day knowing that nothing was forgotten. Directions for use. This guide will prompt you through every aspect of reception decoration. Simple weddings will not need to use every space provided, so don't worry about it. Keep in mind that attending to the details, even if a large reception is looming, will help lighten the load. Visit each section of our site for awesome ideas and encouragement to enjoy the ride. Write down each needed supply. Think of hanging equipment for wall decor and everything you will need for a do-it-yourself project. Example. Backdrop sets for wall drapes and gift boxes, ribbons and chocolates for favors. Note the date ordered and the expected delivery date (check off when the item arrives). The final check is to be completed by your reception host at final set up. Wedding Planner:_________________________________Phone:______________________________ Reception Host:__________________________________Phone:______________________________ Caterer:_________________________________________Phone:______________________________ Florist:_________________________________________Phone:______________________________ VENUE/HALL Name of venue:______________________________________________________________________ Contact person:___________________________________Phone:_____________________________ Room(s) to be rented:______________________________ Rental time:_________________________ Set up time:______________________________________ Who will do this?_____________________ Break down time:_________________________________ Who will do this?_____________________ Walls. Fabric (how much?), pins, columns, lighting, posters, set up equipment, etc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Ceilings. Lights, drapes, balloons, etc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Floors. Who will install? Phone:_______________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final_____________________________________ Other. Lighting, electric, misc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ TABLE DECOR How many guests expected?_________________ Table arrangement chart complete?________ Where is it kept?________________________________ Who will supply tables?_______________________________________________________________ Size and shape:_____________________________ How many?________ Function: Head/food/gift Size and shape:_____________________________ How many?________ Function:_______________ Size and shape:_____________________________ How many?________ Function:_______________ Are centerpieces from florist?___________ If, yes indicate what and how many were ordered. For example, 15 guest centerpieces, head table garland, etc. If no, list all supplies needed. Continue on back if you need more room. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final_____________________________________ Head table. Skirting, garland, lights,specialty glassware, etc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final_____________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Food service. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Punch. Don't forget the number of needed glasses. Attendant?__________________________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Bar. Vendor:_________________________________ Phone:_____________________________________ Servers:____________________________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Guest. Linens, china, stemware, silverware, centerpieces, table numbers, place cards, assignment cards, etc. Think of everything that you want on your tables. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Chairs. Covers, sashes, etc. Type?___________________________________How many?_________________________________ Who is supplying chairs?__________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Cake table. Cake, knife, server, and toasting glasses, misc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Guest book. Book, pen, etc. Attendant:__________________________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Gift. Attendant:__________________________________________________________________________ Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Misc tables not accounted for elsewhere. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ FAVORS Remember to include supplies for presentation. Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________
Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ OUTDOOR CONSIDERATIONS Park or city fees:_____________________________________________________________________ Parking arrangements:_________________________________________________________________ Insect control:_______________________________________________________________________ Plan B for bad weather:________________________________________________________________ Tents Who will supply tents:________________________________________________________________ What size?___________________________________________How many?_____________________ Who will set up and take down?_________________________________________________________ List supplies if doing it yourself. Think of stakes, rope, etc. Supply__________________________________Supply_____________________________________ Ordered_________________________________Ordered____________________________________ Ex del___________________________________Ex del_____________________________________ Final____________________________________Final______________________________________ Refer to Venue Decoration list above for wall, ceiling, etc. Don't forget the flooring! See the “floors” link in “Venue/Halls” page of decorating-for-wedding-receptions.com 4 "Enjoy the ride tips" for successful reception decorating: Use your checklist. Frequent our site. Request our newsletter. Remember people are your most important decoration. Treat them well. Thank you for allowing us to be part of your wedding day. We carefully considered every vendor to recommend in our site. Please let us know about your experience with them. Use the "Contact Us" form.
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